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For expats in the Netherlands

Get your Dutch freelance life sorted.

English spreadsheets for the 1,225-hour rule, invoices, VAT and a tax reserve. Built for expats with a Dutch eenmanszaak. 2026 figures, each one linked to the source.

Get the toolkit · €39 incl. VAT Use the free calculators

One-time purchase. The price includes VAT for consumers in the Netherlands. Not tax advice.

A family on a cargo bike beside an Amsterdam canal in autumn: one adult pedalling, a child in the box, another adult walking alongside.

Two ways to buy

The workbook is yours to keep. Yellow cells are inputs. Green cells calculate, in Excel and in Google Sheets.

2026 toolkit

€39 incl. VAT

  • Hours log and 1,225-hour check
  • Invoice with KOR and reverse-charge wording
  • VAT return helper and ICP total
  • Tax reserve, ledger, mileage, hourly rate
  • Quick-start PDF
Buy the toolkit

Toolkit + 2027 update

€49 incl. VAT

  • Everything in the 2026 toolkit
  • The same workbook again when the 2027 figures are published
  • A second file, not a subscription
Buy with the update

These are the amounts a consumer in the Netherlands pays. At checkout, VAT is calculated for your country. A business with a valid VAT identification number can reverse-charge.

Checkout opens soon. The toolkit is not on sale yet. The buy buttons will go to the Lemon Squeezy checkout as soon as the products are live.

What you get

Six sheets in one workbook. Each preview uses the real layout: yellow for what you type, green for what the formula returns.

Workbook preview. Yellow cells are inputs. Green cells calculate. The 980 hours are a sample row, not someone’s result.

Hands on a laptop spreadsheet at a wooden desk, with canal houses and a bridge through the window.
Dutchsorted-ZZP-Toolkit-2026.xlsx
Hours check
Hours in the log that count980
Hours required1,225
Hours still to go245

80% of the 2026 hour criterion. Sample row.

Invoice
Invoice2026-014
CustomerStudio Noord
Brand workshop · 3 × €800€2,400
VAT 21%€504
Total€2,904

Sample layout. Dutch VAT on a Dutch customer.

VAT return
BaseVAT
1a · 21%1,000210
1b · 9%50045
3b · ICP0
5a to pay€255

Sample quarter. 210 + 45, with nothing to deduct.

Tax reserve
Profit before deductions60,000
Zelfstandigenaftrek1,200
MKB exemption7,468
Income tax12,097
Zvw2,490
Set aside€14,587

The €60,000 worked example. Hour criterion met.

Hours check
Hours in the log that count980
Hours required1,225
Hours still to go245

80% of the 2026 hour criterion. Sample row.

Hours

Every hour that counts toward 1,225, including admin and quotes, plus the startersaftrek questions.

Invoice
Invoice2026-014
CustomerStudio Noord
Brand workshop · 3 × €800€2,400
VAT 21%€504
Total€2,904

Sample layout. Dutch VAT on a Dutch customer.

Invoice

Sequential numbers and the wording for 21%, 9%, the KOR, intra-EU reverse charge and exports.

VAT return
BaseVAT
1a · 21%1,000210
1b · 9%50045
3b · ICP0
5a to pay€255

Sample quarter. 210 + 45, with nothing to deduct.

VAT

A quarter mapped onto boxes 1a, 1b, 1e, 2a, 3a, 3b, 4a, 4b and 5, with the ICP total beside 3b.

Tax reserve
Profit before deductions60,000
Zelfstandigenaftrek1,200
MKB exemption7,468
Income tax12,097
Zvw2,490
Set aside€14,587

The €60,000 worked example. Hour criterion met.

Tax reserve

Zelfstandigenaftrek €1,200, startersaftrek €2,123, 12.7% MKB exemption, brackets, credits and Zvw.

Ledger
DateWhatNet
12 MarInvoice 0142,400
18 MarSoftware−180
Business kilometres42 km
€0.25 per km€10.50

Sample rows. Costs are excluding VAT.

Ledger and kilometres

Income and costs excluding VAT, and €0.25 per business kilometre in a private vehicle.

Hourly rate
Cash after tax and Zvw40,000
Deductible costs5,000
Billable hours1,000
Suggested rate ex VAT€54.36

Same defaults as the free rate calculator.

Hourly rate

A rate excluding VAT that aims at the cash you want after income tax and the Zvw.

Hands holding a phone with a document, next to a laptop spreadsheet, at a desk by a canal.

How it works

  1. 01

    Buy

    Pay once on Lemon Squeezy. €39 for 2026, or €49 with the 2027 file.

  2. 02

    Download

    The zip arrives on the receipt and by email. It is not a subscription.

  3. 03

    Fill the yellow cells

    Hours, invoices, costs and kilometres. Excel and Google Sheets both work.

  4. 04

    Read the green cells

    The sheet does the arithmetic. You still file with the Belastingdienst.

Life in the Netherlands, admin sorted

The week around the spreadsheets.

People with laptops around a wooden table in a bright coworking room.
Your coworking crew
An adult on a laptop at a kitchen table, with a child drawing beside them and canal houses outside the window.
Freelancing between school runs
Two people shaking hands in an office, each holding a laptop.
Clients, Dutch and international
Two women laughing beside cheese and flowers at a street market.
Saturday market, Monday invoices
Two adults talking by a row of bicycles outside a school gate, with children walking ahead.
After the school gate
Clay model of Amsterdam canal houses with a bicycle, coins, a calendar and a calculator.

Free calculators

The same formulas as the sheets, in the browser. Nothing is stored. Each one draws the result as you type.

Clay piggy bank in dark green, with an orange Dutch gable, a tag and a stack of coins.

ZZP tax calculator NL 2026

Income tax and Zvw to set aside.

 Clay hourglass and round clock on a dark green base.

1,225-hour tracker

Pace to the hour criterion, and the starter check.

 Clay shield with a check mark, gold coins and a gauge.

KOR calculator

The €20,000 ceiling, and the invoice that crosses it.

 Clay globe and an orange canal house, with envelopes and arrows between them.

Dutch VAT reverse-charge checker

Dutch VAT, reverse charge, or out of scope.

 Clay laptop with an orange price tag, a stopwatch and coins.

Freelance rate calculator

An hourly rate excluding VAT.

 Clay balance scale with a briefcase on one side and a canal house with a laptop on the other.

ZZP vs employee net income

Net from profit next to net from salary.

A worked example

Profit of €60,000, hour criterion met, no startersaftrek, no other income. The calculator and the tax-reserve sheet both set aside €14,587.00: €12,097.00 income tax and €2,490.00 Zvw. €45,413.00 is left from the profit.

Zelfstandigenaftrek
€1,200.00
MKB exemption
€7,468.00
Taxable profit
€51,332.00
Open the tax calculator
Where the €60,000 goes
  • Left after tax and Zvw€45,413.00
  • Income tax€12,097.00
  • Zvw€2,490.00

Sources

Belastingdienst — zelfstandigenaftrek Belastingdienst — VAT rates business.gov.nl — invoices KVK
A person cycling away along an autumn Amsterdam canal, seen from behind.

Built for expats freelancing in the Netherlands.

Questions

Is this tax advice?

No. The toolkit and the calculators are planning aids for the 2026 calendar year. Dutchsorted is not a tax adviser, an accountant, or the Belastingdienst. Check the official sources in the file, and a belastingadviseur, before you file or pay.

Who is it for?

English-speaking expats with a Dutch eenmanszaak who invoice clients themselves. The sheets are in English, with the Dutch legal wording where an invoice needs it. It is not a payroll package and it does not cover a BV.

Does it file my VAT or income tax?

No. It prepares the numbers. You file the VAT return and the ICP listing in Mijn Belastingdienst Zakelijk, and the income tax return in Mijn Belastingdienst. The quarterly deadlines are in the quick-start guide.

Will it work in Google Sheets?

Yes. Upload the Google Sheets workbook to Drive and open it with Google Sheets. The formulas do not use macros. The quick-start PDF explains the yellow input cells and the green calculated cells.

All questions